City Council Minutes January 11, 2016

The regular meeting of the City Council of the City of Lamberton was held on January 11, 2016, in the City Office at 7:00 pm.

Members present for the meeting were Mayor Bill Schaffran, Councilmembers Darrell Knutson, Terry Neperman, Lydell Sik, Dave Irlbeck and Clerk Flaig.

             On motion by Neperman, seconded by Irlbeck, the council voted unanimously to approve the minutes of the December meeting.

On motion by Irlbeck, seconded by Sik, the council voted unanimously to approve claims #13524 through #13561 in the amount of $202,247.68.

On motion by Irlbeck, seconded by Neperman, the council voted unanimously to approve the following appointments for 2016:

Official Newspaper:                                          Lamberton News

Acting Mayor:                                                     Terry Neperman

Official Depository:                                           First Security Bank

City Attorney: Criminal Cases                       Redwood County Attorney

City Attorney: Civil matters                           Muske, Muske & Surhoff

City Engineer                                                     Bolton and Menk, Inc.

Public Utilities:                                                   Dave Irlbeck

Public Works:                                                      Lydell Sik

Public Safety:                                                      Bill Schaffran

Emergency Management Director:               Tom Neperman

Ambulance Director                                          Wade Wellner

EDA members: (2)                                             Bill Schaffran,

Darrell Knutson

Relief Association Board of Trustees:(2)      Terry Neperman

Lydell Sik

Ray Sweetman of West Central Sanitation was present to discuss with the Council the garbage contract. The present contract expires on February 28th, 2016. Because of increased tipping fees at Lyon County they were asking for a 6 percent increase in what they are collecting. On motion by Neperman, seconded by Knutson, the council voted unanimously to extend the present contract with the 6 per cent increase in fees.

On motion by Knutson, seconded by Irlbeck, the council voted unanimously to approve the engagement letter with Eide Bailly for the 2015 audit.

The council were informed that the Kuhar Advisory Committee is working on obtaining a grant for park improvements. A bill for the riprap project along the Cottonwood River was presented to the council. The city share is $2,187.50. On motion by Neperman, seconded by Sik, this bill was approved for payment.

Police Chief Nick Hacker was at a training class and unable to attend.

The council was updated on the banking agreement that the city has with the new owners of VVM. There had been a case of wire fraud that had taken place on the VVM account and this investigation has been turned over to the Hillsborough County Sheriff’s Office in Tampa Florida as the lead agency. The council reviewed all accounts and on motion by Irlbeck, seconded by Knutson, to approve having only the Mayor and City Clerk signatures on all accounts except for the City General account which will also include Wade Wellner at this time. Bank Check disbursements from the VVM Checking account will be signed for by the City Clerk before they are issued.

Wade Wellner was unable to attend the meeting but snowbird tickets were discussed. Also a letter was received by the city asking that something be done with sidewalks that are not being cleared of snow. The council directed the clerk to put a notice in the paper reminding people that sidewalks by their property need to be cleared.

On motion by Knutson, seconded by Sik, the council voted unanimously to approve a resolution setting the following rates for the city for 2016:

Resolution No. 1- 2016

Rates and Fees

Fire Department

Fire Call                                                                                      $800.00

Fire exceeding 2 hours                                                   $100.00 per hour

Use of foam                                                                        $100 per pail of foam

Township Charge                                                                             $200.00 per section

Fire Truck maintenance                                                                 $35.00 per month-Rob Davis

Ambulance Department

Non-emergency Base Rate                                                           $400.00

Basic Life Support-Base Rate                                                       $650.00

Basic Life Support-Mileage                                                          $15.00 per loaded mile

Advanced Life Support-Base Rate                                             $950.00

Advanced Life Support-Rate 2                                                     $1,050.00

Township/City Charge                                                                    $10.00 per capita

Public Works

Mowing/Weed Control                                                                 $50.00 1st time

Mowing/Weed Control                                                                 100.00 each time after

Snow Removal                                                                                  $100.00 per hour

Administrative Fees

Copies  Black and White                                                                $ .25 per page

Copies-Color                                                                                      $ 1.00 per page

Faxes                                                                                                    $1.00 per page

Mileage reimbursement rate                                                      $ .54 cents/mile

Meal reimbursement     Breakfast                                             $ 10.00

Lunch                                                    $ 15.00

Dinner                                                  $ 20.00

Licenses

Animal License                                                                                  $5.00 annually

ATV permit                                                                                         $10.00 annually

Planning and Zoning

Building Permit                                                                                 $25.00

Conditional Use                                                                                $100.00

Variance                                                                                              $100.00

Rezoning of property                                                                      $100.00

Street vacation                                                                                  $150.00

Failure to obtain building permit                                               3 x’s the building rate fee

Community Center

Rental fee                                                                                           $50.00

Alcohol License and permits

On-Sale License                                                                                $1,050.00 Annual

Off-Sale License                                                                                $   100.00 Annual

3.2 Malt Liquor On-Sale                                                                 $   75.00 Annual

3.2 Malt Liquor Off-Sale                                                                $   25.00 Annual

Temporary Liquor License                                                            $   10.00 per day

Park Fees

Kuhar Park Campground Rent                                                     $ 10.00 per night

Shelter rentals                                                                                   $ No charge

Passed and Adopted by the City Council on this 11th day of January, 2016.

The council will review the park fees and adjust them as improvements are made. They also may also in the future require a cleaning deposit for the community center if people do not clean the facility after they use it.

The council was informed that Highwater Ethanol has prepared answers to the questions that the IRS asked as part of their routine examination of the 2008A Solid Waste Facilities Revenue Bonds. This will now be submitted to the IRS.

The Council has received a petition from Paul and Leslie Bellig to have their property annexed into the city. On motion by Neperman, seconded by Irlbeck the council will schedule a hearing during the March meeting to discuss this matter with interested parties.

The city received a letter for John Moritz who is representing the Wanda State Bank regarding the probate of the estate of Jonathon Griffis. The bank has a first mortgage on this property and the city has a second mortgage on the property as part of the Small Cities Housing Rehabilitation Program. Due to the value of the property and the amount of the first mortgage, the bank is asking the city to voluntarily release the city lien on the property so that the bank would not have to go through the foreclosure process. On motion by Sik, seconded by Neperman, the council voted unanimously have the Mayor and Clerk sign a satisfaction of mortgage to release the lien as it appears that there will be insufficient money to cover the second mortgage.

On motion by Knutson, seconded by Sik, the council voted unanimously to approve donations, operating transfers, new vendors and payment of between meeting bills in the amount of $8,305.01.

There being no further business the meeting was adjourned.