City Council Minutes February 8, 2016

The regular meeting of the City Council of the City of Lamberton was held on February 8, 2016, in the City Office at 7:00 pm.

Members present for the meeting were Mayor Bill Schaffran, Councilmembers Darrell Knutson, Terry Neperman, Lydell Sik, Dave Irlbeck and Clerk Flaig.

On motion by Neperman, seconded by Sik, the council voted unanimously to approve the minutes of the January meeting.

On motion by Irlbeck, seconded by Knutson, the council voted unanimously to approve claims #13584 through #13646 in the amount of $28,136.71.

The council was updated on the agreement that the city has with the new owners of VVM.  The council reviewed a number of bills that the City is responsible for in the amount of $26,262.64.  On motion by Knutson, seconded by Sik, the council voted unanimously pay these bills from the city share of money in the VVM General Checking account.  On motion by Neperman, seconded by Irlbeck, the council voted unanimously to have the city attorney contact the new owners to inform them that the 90 day sharing arrangement that was contained in the sale agreement is long past and they need to quit using the city VVM license and account.

Trudi Juhnke and Jill Irlbeck of the Swimming Pool Committee were present to talk to the council about swimming pool projects for this year.  The city will need to work on the bathhouse floors before it opens this spring.  Also a water line from the pump house to the new wading pool building will be installed.  They stated that they would be able to help fund these projects.

The council discussed the city AWAIR safety plan annual review and it was decided to have the LMC regional training staffer do additional training for employees that missed the training in January.

Police Chief Nick Hacker gave the police report.  The POST Board has completed their review of the police department.  There are some policies that are being updated.  The Board is also requiring that a more thorough background check is done on new employees and if officers are not working on a regular basis that they be removed from the roster.   He talked about the training that had been done at the Red Rock Central school recently.  Sidewalks were again discussed with no action taken at this time.  On motion by Irlbeck, seconded by Neperman, the council unanimously approved the police report.

Wade Wellner informed the council that the force main by the old lift station on Ash Street is leaking and will need to be repaired.  Justin Thram built a gate for the snowplow and this seems to be helping to keep the intersections clear of snow.  Wellner requested that the council send Justin Thram to the MN Rural Water Conference.  On motion by Knutson, seconded by Irlbeck the council approved having Justin Thram attend the MN Rural Water Conference in St. Cloud.  On motion by Neperman, seconded by Sik, the council approved the maintenance report.

Councilmember Sik introduced the following resolution, which was seconded by Knutson:

RESOLUTION AUTHORIZING SALE OF REAL PROPERTY

WHEREAS, the City of Lamberton is the owner of that certain real estate described as follows:

Lot One (1), Block One (1), in the Southside Second Addition, City of Lamberton, Redwood County, Minnesota

WHEREAS, the City of Lamberton desires to make this property available for development; and,

WHEREAS, Michael Dean Vollmer and Christi Lea Vollmer, desire to acquire said real estate, and City desires to convey it.

NOW THEREFORE, be it resolved:

That the City of Lamberton convey to Michael Dean Vollmer and Christi Lea Vollmer, the real property in the City of Lamberton described above, for a purchase price of $8,000.00.

That the Mayor and City Clerk are authorized to execute a Warranty Deed on behalf of the City of Lamberton, Minnesota, to Michael Dean Vollmer and Christi Lea Vollmer, conveying the above-referenced property.

Upon the vote being taken the Council approved the resolution unanimously and the resolution was adopted.

The council were informed that the Kuhar Advisory Committee is working on obtaining a grant for park improvements.  Councilmember Neperman introduced the following resolution, which was seconded by Irlbeck:

RESOLUTION AUTHORIZING THE SUBMISSION OF AN OUTDOOR RECREATION GRANT APPLICATION.

BE IT RESOLVED that the City of Lamberton act as legal sponsor for the project contained in the Outdoor Recreation grant application to be submitted on March 31, 2016 and that the City Clerk is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of the City of Lamberton.

BE IT FURTHER RESOLVED that the City of Lamberton has the legal authority to apply for financial assistance, and financial capability to meet the match requirement and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life.

BE IT FURTHER RESOLVED that the City of Lamberton has not incurred any development costs and has not entered into a written purchase agreement to acquire the property described in the Cost Breakdown section of this application.

BE IT FURTHER RESOLVED that the City of Lamberton has or will acquire fee title or permanent easement over the land described in the site plan included in the application.

BE IT FURTHER RESOLVED that, upon approval of its application by the state, the City of Lamberton may enter into an agreement with the State of Minnesota for the above referenced project, and that the City of Lamberton certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for uses consistent with the funding grant program into perpetuity.

NOW, THEREFORE BE IT RESOLVED that the City Clerk is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant.

Upon the vote being taken the Council approved the resolution unanimously and the resolution was adopted.

On motion by Neperman, seconded by Knutson, the council voted unanimously to approve using donated money received from the Lamberton Lions and various individuals in the amount of just over $18,000 to be used as part of the local match required for the grant.  A copy of the grant will be submitted to the DNR by the end of February for informal review.

On motion by Knutson, seconded by Sik, the council voted unanimously to approve the financial report including donations, operating transfers, new vendors and payment of between meeting bills in the amount of $4,740.87.

There being no further business the meeting was adjourned.